Improved financial accuracy and streamlined complex finance operations for Graphite with system-led accounting support

Background

Graphite is a fast-growing technology company operating with a complex financial environment that includes multiple credit card programs, international vendors, and distributed payroll.

As the business scaled, transaction volume increased rapidly across credit cards, expense tools, payroll platforms, and banking systems. Graphite relied on several interconnected tools, including QuickBooks Online, Expensify, Rippling, Deel, BILL.com, and multiple card providers.

Over time, broken integrations and inconsistent workflows reduced confidence in financial accuracy and made month-end close increasingly difficult to manage.

Opportunity

As operational complexity increased, gaps in financial accuracy created risk and inefficiency.

• Credit card activity across multiple providers was fragmented, with transactions misclassified or posted to incorrect accounts.
• Expense and payroll integrations routinely failed, creating reconciliation gaps and manual journal entry work.
• Month-end close timelines expanded as finance teams focused on cleanup rather than analysis.

Graphite needed to:

• Restore confidence in financial reporting.
• Reconcile high transaction volume across multiple card programs.
• Stabilize systems and processes to support a reliable close.

Solution

By partnering with Quadrant Advisory, Graphite implemented a system-led accounting approach focused on restoring accuracy and control.

Quadrant assumed ownership of historical cleanup and ongoing accounting execution. This included rebuilding credit card reconciliations across Chase, Amex, and Brex, correcting Expensify mappings, and standardizing payroll entries from Rippling and Deel.

In parallel, Quadrant stabilized AP workflows in BILL.com and implemented clearer documentation and ownership to reduce recurring issues and ad-hoc requests.

Safeguarding Financial Accuracy Value

Large-scale cleanup across high-volume transaction environments carries inherent risk. Incorrect adjustments or incomplete fixes can introduce new discrepancies and undermine trust in financials.

To safeguard accuracy, Quadrant executed a structured, phased approach.

Phase 1: Financial Analysis

Quadrant conducted a detailed review of historical credit card activity, expense mappings, payroll flows, and system integrations. This phase focused on identifying root causes of variance, isolating broken workflows, and defining a reconciliation strategy before making corrections.

Phase 2: Implementation of System-Led Cleanup

Following analysis, Quadrant rebuilt credit card reconciliations, corrected misclassifications, and implemented manual controls where automation proved unreliable. Payroll entries from Rippling and Deel were standardized to ensure liabilities, security deposits, and expenses were recorded accurately.

This phased approach ensured cleanup without introducing downstream errors.

Results

Quadrant’s system-led accounting support delivered measurable improvements.

• Improved Reconciliation Accuracy
  Unreconciled credit card variance was reduced to approximately $3K across roughly $1M in transaction volume.
• Stabilized Month-End Close
  Reduced cleanup effort enabled more predictable and repeatable close cycles.
• Increased Confidence in Financials
  Leadership gained clearer visibility into spending, payroll liabilities, and cash outflows.

Credit Card Reconciliation Accuracy Lift

(Illustrative comparison: Pre-Quadrant vs System-Led Accounting Model)

Unlocking more operational efficiency

With reconciliations stabilized, Quadrant extended its support to improve day-to-day efficiency and reduce future rework.

Clear AP workflows were established in BILL.com, payment cadence was standardized, and international vendor handling was clarified. VerifyIQ was implemented to strengthen vendor validation, and recurring payroll workflows were documented to reduce integration failures.

This ensured:

• Cleaner data entering the close each month.
• Fewer manual corrections and follow-ups.
• Better coordination across accounting, payroll, and AP systems.

Impact

By stabilizing financial accuracy and strengthening system reliability, Quadrant enabled Graphite to operate with greater clarity and control.

Quadrant Advantage

Instant Financial Visibility

Accurate, reconciled data enables leadership to trust reported results.

Risk-Free Cleanup

Complex, high-volume cleanup executed without disrupting ongoing operations.

Dedicated Expert Support

Hands-on accounting professionals experienced in multi-system, high-growth environments.